Let’s know the effects of not having a documentation system in place:
From the definition of Quality, we have to have a quality system in our place. Without a system to manage quality, one can expect quality problems. In the other hand, if one have no systems in place to ensure quality in his system and also in his processing, processes will become intrinsic and dysfunctional. This will cause a huge quality problems.
Same as, if one don’t have any documented methods of operations, he can expect quality problems. If you don’t control your process documentation and records, you can expect quality problems too. If you have no controls over your documentation—which almost hard to imagine—people will make mistakes as well as that will affect his productivity, will increase the cost of production.
Let’s know the benefits:
Doing documentation on standards, procedures, work instructions and policies, it ensure that some of your most critical business processes are performed in a consistent way that meets the company’s needs and requirements as well.
Writing things down as document also gives management a chance to provide guidance and review performance data for effectiveness. Just think if there are no dates or revision levels on drawings or specifications; people finding their SOPs (Standard Operating Procedures) blowing around in the production floor. No records would mean that you could not recover any evidence of contractual agreements, no evidence of work completed or going to be completed, no evidence of inspection or test results, no evidence of your yield production, cost of production, etc. and this certainly not promising for your company.
Whether your organization is large or small, chances are you’re flooded with information in the form of content, documents and records Information drives the whole business capabilities, and this is the asset that the companies frequently neglect. Every organization relies on repetitive tasks to accomplish business goals. And when you put the exact information in the competent hands at the right time when it is required, personnel related to the system can make better decisions about issues that impact your organization’s bottom line which directly or indirectly improves your organization system with the profitability and productivity. All the modern Quality Management Systems have quite good integration of documentation.
Organizations that effectively manage their documented information get pleasure from a definite competitive advantage, not to mention a more efficient quality team, increased product quality, improved complete equity, and, ultimately, a reduced price of compliance. For several, it is an easy as knowing that documents have to be compelled to be controlled and that don’t. Whereas this appears quite basic, it is smart once one considers the huge quantity of documentation which may need management inside a company.